Executive Director - SING! The Toronto Vocal Arts Festival

Posted on:
August 6, 2019
Apply by:
August 31, 2019

LOCATION: TORONTO, ON

TYPE: FULL-TIME

START DATE: OCTOBER 1, 2019


Executive Director, SING! The Toronto Vocal Arts Festival

Are you a dynamic self-starter who is looking to lead a small but established not-for-profit arts organization in Toronto, reporting to an engaged Board of Directors? Do you have experience and relationships in the arts community and experience managing all aspects of business for a small organization, including: strategic and business planning, financial management, including revenue attraction and grant applications, event development and management, venue management, marketing and communications?

If you said yes, please apply with your resume and a brief cover letter to info@singtoronto.com

Remuneration is commensurate with experience. Interviews begin the week of August 3. Position starts October 1, 2019.

www.singtoronto.com


Following are some of the duties of the Executive Director:

Grant applications - oversee

  • identify appropriate grants
  • provide content, liaise with Board members
  • proofread and edit the application
  • liaise with granting officers
  • write and submit grant reports on a timely basis

Sponsorship

  • work with Board members to identify sponsors
  • develop sponsor-able packages and products
  • reach out to and develop new sponsors
  • manage sponsor relationships
  • create and deliver sponsor recognition certificates
  • ensure that sponsors are included in all collateral material

Venues

  • plan and manage venue selection including availability and costs
  • communicate options to Board of Directors or Committee
  • book venues as approved
  • manage venue relationships and ensure timely payment
  • provide insurance certificates as requested

Artists

  • reach out to artists as directed by Artistic Director(s)
  • respond to artist requests for inclusion in festival
  • create and execute artist contracts
  • pass the contract riders to the appropriate parties for execution
  • collect artist bios, photos, and technical requirements
  • remind the artists about their gigs
  • ensure timely payment of the artists
  • arrange transportation and hotels as needed
  • arrange hospitality as needed

Writing

  • write and edit the newsletter at least twice a month
  • write the festival program, solicit contributions for the program (letters of congratulations), sell the program ads
  • write the Annual Report – review hundreds of photos, sponsor and participant reviews, programming, media report, and content pieces to assemble a report

Suppliers

  • negotiate with photographers, hire them, and create the photography schedule
  • negotiate with staging and sound companies
  • negotiate with and hire sound technicians, create the tech schedule
  • find additional suppliers as needed (printers, etc.)
  • provide information to insurance companies and ensure that the festival has full coverage including arranging additional insured documents for venues
  • instruct the Treasurer to pay the suppliers

Media

  • work with publicists to increase media coverage
  • work with Marketing Director to get the best deals for media buys and the highest possible coverage from the media purchased
  • track media coverage
  • arrange interviews along with the publicists
  • provide interviews

Networking

  • stay in touch with Festivals and Events Ontario
  • attend networking events

Graphic Design

  • supply content to designer
  • proof designs 
  • supply graphics as requested to media and social media content developers

Volunteers

  • provide requirements for volunteers to the Volunteer Coordinator

Office

  • maintain office equipment
  • buy office supplies
  • supervise interns, volunteers, and employees – assign tasks and oversee the work

Board of Directors

  • report to the Board on an ongoing basis about project and needs
  • report activities to the board, including distribution of Executive Director’s Report, 7 days prior to each scheduled Board meeting
  • attend board meetings
  • manage other special projects as directed by the Board
  • develop a strategic work plan in consultation with the Board

Other responsibilities as assigned

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