Executive Assistant - Music Canada

Apply by:
October 27, 2017

Executive Assistant - Music Canada

Division/Department: Offices of the General Counsel and Executive Vice President 

Location: Liberty Village 

Reports to: Jennifer Hardy, General Manager of Operations

Type of Position: Full-time

GENERAL DESCRIPTION 

  • Providing administrative assistance to General Counsel and the Executive Vice President 
  • Maintaining busy calendars and scheduling meetings and conference calls 
  • Organizing domestic and international travel for executives 
  • Drafting and editing correspondence, minutes and legal documents 
  • Creating and editing PowerPoint presentations 
  • Maintaining filing systems 
  • Maintaining federal and provincial corporate filings 
  • Managing lobbying registrations and reporting at municipal, provincial and federal level 
  • Maintaining and tracking law-society memberships and requirements 
  • Reconciling business expenses 
  • Liaising with record label representatives, legal counsel and other industry colleagues 
  • Supporting the coordination and execution of Music Canada events/meetings 
  • Assisting General Manager with administrative support and office management as required 
  • Supervising part-time administrative assistant 

WORK EXPERIENCE REQUIREMENTS 

REQUIRED 

  • Minimum 2 years of experience in an administrative role 
  • Proficiency in MS Office, in particular Outlook, Word, Excel and PowerPoint 
  • Excellent verbal and written communication skills 
  • High level of discretion, professionalism and flexibility 
  • Highly organized and detail-oriented 
  • Ability to operate effectively under pressure and exercise sound judgment 
  • Able to work overtime and attend industry events if required (time off provided in lieu of overtime) 
  • Friendly and enthusiastic personality with a professional demeanor in dealing with people 
  • Excellent organizational and follow-up skills, with the ability to prioritize, take on multiple tasks, meet deadlines 

DESIRABLE 

  • Knowledge and/or experience within the music industry or entertainment law an asset 
  • French language proficiency an asset 
  • Knowledge of legal regulatory bodies and requirements for Ontario lawyers an asset 
  • Knowledge of proofreading symbols desirable

For all interested candidates, please state your salary expectation in your cover letter. 

Send applications to: jhardy@musiccanada.com. No phone calls please. 

Deadline for applications is October 27th, 2017.


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